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How to Create Visual Slides Your Audience Will Remember

By Nayomi Chibana
Guest Blogger

Motivational speaker Lee Jackson said it best when he exclaimed, “Your slides should be a billboard, not a document!”

I couldn’t agree more. Who hasn’t been forced to sit through a presentation in which the speaker simply read off his or her slides, without any forethought as to what would help the audience connect with the message on a deeper level?

And the saddest part is that most presenters today — whether they’re academicians, students or business people — are taught to do the same: Simply transmit information using slides full of bullet points, overused stock photos, and random color schemes.

But the most successful presenters know a secret most don’t: By applying basic design principles, you can significantly increase your audience’s engagement with your message and help them retain information for a longer period of time. After all, a majority of the population (65 percent to be more exact) are visual learners.

Think Visual

For most people, using presentation software to create slide decks has become second nature: You simply choose a design template, insert your text, create bullet points for each slide, add a few images here and there—and voilà! You’re done — right?

Not if you really want to impress your audience.

The most effective speakers have learned to wean themselves off bullet-ridden slides in favor of highly visual presentations that reinforce their words—instead of repeating them.

This is no surprise since human beings are hardwired to process images quicker than textual information. While we can process images in as little as 13 milliseconds, according to one of the latest studies, text takes considerably longer to process.

Sadly, however, most students, academicians, and business people are taught to stick to the old way of creating presentations: full of text-heavy slides that make it harder—not easier—to understand and act upon your message.

The Power of Storytelling

Does this mean that visuals will trump the written word? By no means! Whether you’re dealing with a multimedia presentation, a Hollywood movie or a novel, one thing will always reign supreme: the power of storytelling.

This is why well-designed slides will always start with a good story and good content—not the other way around.

So, the three essential ingredients to a successful presentation are: the content, the design, and the delivery.

We all learned in high school or college that a piece of communication can have one of four purposes: to inform, entertain, inspire or persuade.

These same communicational objectives can be applied to presentation giving. For example, within a business setting, your goal may be to accomplish more than one of these objectives: to inform your audience and also inspire them to take action.

In this case, you may want to use a combination of storytelling techniques and the exposition of facts to get your point across.

In her book Resonate, presentation guru Nancy Duarte proposes a way to weave both of these into your narrative. She suggests thinking about presentations as somewhere between two extremes: a report, full of unexciting numbers and figures, and a story, which has the power to keep viewers at the edge of their seats. While facts are used to inform, stories create memorable experiences.

By shifting between facts that provide a snapshot of the current reality and stories that paint a picture of the ideal situation, you create suspense and desire in your audience to learn what comes next. Duarte visualizes this alternating between facts and stories as a sparkline, which represents the dramatic tension created by comparing what is with what could be.

Brainstorm Ideas

Once you’ve defined the objective of your presentation—whether to inform, entertain, persuade, inspire, or a combination of all of these—you can begin the brainstorming process.

Although you’ve probably made the mistake of opening up PowerPoint and creating your slides without any forethought, the best presentations are the product of careful planning and purposeful brainstorming.

Start by taking a piece of paper and pencil and drawing out your ideas; this will help get your creative juices flowing and allow you to generate ideas freely, without the sense of finality that comes with inserting content onto a slide.

You can use diagrams such as mind maps, Venn diagrams, tree diagrams, and spoke diagrams to illustrate your initial ideas.

Audience Personas

All great communicators know that the key to crafting a message that will resonate with your audience is to first understand their needs, pain points, motivations, and goals. The more diligently you set out to walk a mile in their shoes, the easier it will be to speak their language and offer solutions to their most pressing needs.

Start by asking yourself the following questions:

  • Who is your typical audience member? List key demographic and psychographic information, such as age, gender, race, income level, interests, values and personality traits.
  • What pressing problem can you help them with? What information do they hope to attain from your talk? What do they hope to achieve with it?
  • How do they want to receive information? Are they busy people who want a general overview in an easy-to-process visual presentation? Or are they more interested in a detailed report in document format as well?
  • How much do they know about the subject? Use language and terms in accordance with your audience’s knowledge level and familiarity with the subject matter.
  • What objections might they have? How might your audience resist your message? Think of ways to address each of these objections.

Create an Audience Journey Map

Next, think of your presentation as a journey in which you will take your audience from point A to point B. What do you want them to do at the end of your presentation? Do you want them to invest in a certain product or cause? Do you want them to change the way they think about a certain problem?

According to Gavin McMahon, co-founder of fassforward Consulting Group, this common story structure transfers new information from the presenter to the audience. Its main goal is to teach new insights or abilities. Visualized as the process of stair climbing, each part of the presentation takes you closer to an enlightened state.

Meanwhile, The Drama is based on the Hero’s Journey, a structure followed by some of our favorite stories, such as The Lord of the Rings and Game of Thrones. The protagonist (could be a brand, representation of a customer, etc.) is engulfed in a problem that can’t be ignored. After descending into crisis and awaiting the worst, there is an unexpected discovery that leads the hero to resurface as a conqueror, with a new lesson and story to tell others.

Then there’s also this commonly used structure recommended by fassforward Consulting Group. It’s a simple formula that starts by engaging your audience with a hook (such as a provocative question or a story) and then proceeds to deliver the meat of your presentation and end with an effective conclusion that circles back to the introduction.

The Big Idea

Once you’ve mapped your audience’s journey, make sure to not lose sight of the main focus of your presentation. Just like an essay or paper needs a thesis statement, your presentation should have one “big idea” that can be summed up in a few sentences. This statement should articulate your unique perspective on an issue and why your audience should care about it.

To build an airtight case within your narrative, you will need to use corroborated facts and figures to back up your claims.

You can start outlining your case by going back to your one big idea and then identifying each of your main points, followed by supporting details. To help you craft an airtight argument, you can use an idea map like this one.

Create a Storyboard

Because a successful presentation is built not just on good content but on an effective design, the next step is to create a visual storyboard, much like those used to outline the content in a video. The overarching theme you decided on in the brainstorming process will be useful for visualizing your deck at this stage, which should contain no more than one idea per slide.


Free Book

To help all communicators — even those without a design background — learn the design principles necessary to create purposeful visual slides, presentation tool Visme put together this free 125-page presentation design guide to creating visual slides with impact.

Based on more than two years of research into what sets the most successful presentations apart from others, this guide is chock-full of visual before-and-after examples, cheat sheets and case studies. If you’re eager to seriously raise the bar on your presentations, but don’t have the time or resources to take presentation design courses, this book is for you.



Phoenix Public Speaking Nayomi ChibanaNayomi Chibana is a journalist and writer for Visme’s Visual Learning Center. She has an M.A. in Journalism and Media from the University of Hamburg in Germany and was an editor of a leading Latin American political investigative magazine for several years. In addition to researching trends in visual communication and next-generation storytelling, she’s passionate about data-driven content.

Public Speaking Tip #36: PowerPoint Do’s and Don’ts

Whether to use PowerPoint or other presentation software is an important decision when planning out a speech or business presentation (as discussed in Public Speaking Tip #34). If you do decide to create presentation slides make sure they are done correctly and convey the right image for you as a public speaker or business presenter. You can get some great ideas for content and slide design from SlideShare.net (as discussed in Public Speaking Tip #35).

I love the following two videos for the Do’s and Don’ts of using PowerPoint and other presentation software. The first video, done by comedian Don McMillan, is mainly for fun but does make some great points about what not to do. The second video, done by the Presenters Toolkit, gives some great tips to keep in mind when making slides. I hope you enjoy them both.

PowerPoint Don’ts


PowerPoint Do’s

Related Posts

Where to find great PowerPower ideas

When to use PowerPoint and when not to use


Public Speaking Tip #34: Use PowerPoint to Enhance

Should you use PowerPoint or other presentation software in public speaking or business presentations? My rule is this: if slides enhance your speech or business presentation, then, by all means, use them.

Sometimes we need a photo, a chart, a graph or some visual representation to better understand a concept or to make an emotional impact. A well-done PowerPoint can help you convey important information. And given that most people are visual learners, it can be a powerful complement to your presentation. But a poorly done PowerPoint can harm your credibility as a public speaker or business presenter.

If you use PowerPoint, it must not become your on-screen presentation outline and you should not simply read bullet points to your audience.

Other Considerations

Another consideration in deciding whether to use PowerPoint or not is the size of the screen your slides will be projected onto. Is the screen too small to make a visual impact? Also, what about the lighting — will you have to turn off some or all of the lights in order to see the screen? You don’t want to be standing in the dark. If you are trying to engage your audience, they’ll likely need to see you.

You’re the Star of Your Presentation

You need to be the star of your own speech or business presentation. PowerPoint and other visual aids should be cast in supporting roles. Sometimes writing on a flip chart or a whiteboard can be more engaging to your audience. Even more engaging is instructing the audience to draw something or asking them to write important information on their own notebooks. You may want to think of something creative, as demonstrated in Public Speaking Tip #32.

The Choice is Yours

You’ll need to make a decision on the pros and cons of using PowerPoint or other presentation software for your speech or business presentation. Don’t automatically think you have to use presentation software. Some of the greatest speeches of all time didn’t use PowerPoint. Consider creative alternatives.Once you’ve thought everything through and weighed all the options, you will emerge with a more effective presentation.

Once you’ve thought everything through and weighed all the options, you will emerge with a more effective presentation. And your audience will thank you.



5 Tips Your Audio Visual Technician (AVT) Should Tell You

By Newton Koshi
Guest Blogger

Preparation is key to success in public speaking events. Here are five tips from an AVT perspective that should help make your presentations run more smoothly.

(1) Presentations via Laptop: If you are using PowerPoint or KeyNote in your presentation and using a laptop be sure to bring your own power supply. For Mac users: also bring your “dongle” adapter. Do not assume that the venue will have the proper hook-up/AV output adapter from your i-thingy to their more-than-likely-near-obsolete projector. iPads/iPhones can ONLY link to projectors that are Bluetooth/WiFi enabled.

(2) Presentations via Thumb Drive: If you are not bringing your own Laptop/iBook and have saved the presentation on a thumb drive: Make sure to save your presentation appropriately. For PC and PowerPoint, save as a “package for CD” to make sure all the fonts, pictures, and videos were included in the file. If you just “SAVE” to thumb drive it might not transfer all the links and you’ll end up with slides that are jibberish (font not found) or the notorious Red X which means the program can’t find the file. For Mac users, be aware that Keynote is not backward compatible. With all the bells and whistles of graphics, it is difficult to easily save Keynote onto a thumb drive and transfer file.

(3) Presentations Involving Music and Video: If your presentation entails various changes in programming (e.g. going from microphone to Mp3 music or DVD/Mpeg video). Please have an “in-time” run-through of your presentation, if time permits. It will assure that your AVT knows what is supposed to happen when, and to know when to bring up which audio fader at what time.

(4) A Proper Soundcheck: Not all microphones and sound systems are created equal. Arrive early for a “sound check” and insist on about 10-15 mins to make sure the technician can equalize the system to your vocal range. Do a portion of your presentation that reflects the possible range of your voice. A “check, check, 1,2,3, How’s That?” does not qualify. When in doubt ask for a Shure SM58 wired microphone. Wireless microphones are amazing. The good ones cost money. You’ll get what you pay for if you don’t choose a good system. If you do choose to use a wireless, make sure that the AVT knows if other frequencies are also being used in close proximity.

(5) Arrive Early: Always arrive at least an hour before the audience is allowed in the venue if your presentation has any one of the following: audio, projection/video, lighting changes. Arriving early will give you time to set everything up properly and time to test it. Remember: Do not expect a flawless presentation if there is poor planning on your part.

The best way to have a perfect public speaking presentation is to prepare properly and work with your AVT partner.

Newton KoshiAbout Our Guest Blogger:  Newton Koshi is a Certified Technical Specialist (CTS) and is the former Director of Audio Visual Services for Projection Presentation Technology at The Hawaii Convention Center in Honolulu.

Related Post: You’re a Public Speaking Team