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Phoenix Public Speaking coaching and workshops

Archive for public speaking techniques – Page 2

Pre-Engage Your Audience

When it comes to delivering a powerful presentation, most people focus on what happens after they step up to speak. But some of the most impactful moments can happen before the talk even begins.

One of the simplest and most effective strategies? Greet your audience at the door. Adopt this mindset: You’re the host, and the presentation is your party.

As attendees arrive, take a few minutes to introduce yourself and ask a couple of thoughtful questions like:

  • “What are you hoping to learn today?”
  • “What’s the biggest challenge you’re facing in your business right now?”

These quick conversations do more than break the ice—they give you real-time insight into your audience’s needs, concerns, and expectations. And that’s gold.

Armed with that knowledge, you can make small but meaningful tweaks to your talk on the fly. Reference someone’s specific issue. Tailor your examples to reflect what’s really going on in the room.

You might even say something like, “You know, I was chatting with Jane earlier, and she mentioned that one of the biggest challenges in the industry right now is…” Suddenly, your presentation feels less like a lecture and more like a conversation.

And that’s the kind of engagement that sticks.

Boosting Your Presence with Energy, Voice and Gesture

As a public speaker or business presenter, projecting confidence and engaging your audience are key, and three powerful tools can help you do that: your energy level, your vocal volume, and your gestures.

You might not realize it, but these three elements are all deeply interconnected. Change one, and the others change, too.

When your energy is high, you’ll naturally speak louder and gesture more openly. But, even if your energy feels low, you can create more energy by simply speaking with more volume or by using wider gestures. For example, if you intentionally raise your voice, you’ll find your gestures becoming broader and your energy rising to match. The same works in reverse—start gesturing more expansively, and your voice and energy will naturally follow.

It’s almost impossible to speak loudly and keep your hands still—or to gesture big and speak softly. That’s because our brains link these behaviors together. You do it, but it won’t feel natural.

So next time you’re preparing to speak, remember: you don’t have to wait for the energy to come to you. Use your voice and your body to generate that energy—and your audience will feel it too.

Your Microphone Matters

When preparing for public speaking, it’s easy to focus on your words and delivery — but don’t overlook the small details. One of those important details – the microphone.

A microphone allows your audience to hear you clearly, including the subtle intonations in your words. Knowing what kind of mic you’ll be using is an important part of your preparation. Always ask the event planner about the microphone ahead of time.

Lavalier Mic: If you’re using a lavalier (clip-on) microphone, men and women should consider wearing a jacket or blazer. It provides a convenient lapel to clip the mic onto and helps hide the wire neatly. You’ll also want a belt or a jacket pocket to put the transmitter in. A lavalier mic is a good choice because it allows you to gesture naturally with both hands.

Headset Mic: If you’re using a headset microphone, again consider a jacket or blazer to hide the wire. This type of mic also allows you to gesture freely with both hands.

Handheld Mic: If you’ll be using a handheld mic, your preparation should include practicing with one — or at least something similar in size and shape, such as a flashlight. Get used to holding the microphone comfortably. Learn to avoid moving it away from your mouth while gesturing or repeatedly bumping it into your body, causing annoying sounds that distract your audience. A handheld mic is a good choice if you plan on interviewing audience members.

Choosing the right microphone and taking the time to get comfortable with it can significantly enhance your presence. Take the time to know howe to use it because starting a presentation by saying “is this thing on?” just isn’t the way you want to be remembered.

When you’re confident in your equipment, you can focus on delivering your message clearly and effectively. Speak with assurance—and make sure your voice is heard.

Always Do a Site Inspection Before Your Presentation

Whether stepping onto a stage to speak to 500 people at a conference center or giving a business pitch to a small team of five in a corporate conference room, one essential step in your preparation should never be skipped: a site inspection.

Do it to avoid surprises. Do it to avoid mistakes. Do it to prepare for practical as well as psychological reasons.

Practical: Familiarize yourself with the space and the available technology.

Ask key questions, such as:

  • Is there a lectern, and where will your laptop go?
  • Is Wi-Fi available, and how do you access it?
  • Where are the power outlets? Do you need an extension cord?
  • Is there a projector? How do you connect to it? Do you need a sound cable?
  • Are there whiteboards or flip charts? Are markers provided?
  • Where will you stand (on a stage or ground)? Where will your audience sit? Is the seating just rows of chairs, square tables, or rounds?

Psychological: Getting into the room ahead of time and knowing the lay of the land helps ease nerves. Go the day before so you can visualize the room later in your mind as you prepare. Think of the presentation as your event, and you’re the host. Owning the space makes a big difference in how you come across.

Good preparation is the key to a great presentation. A site inspection is a simple but powerful way to boost your confidence and ensure everything runs smoothly.

 

End with a Sizzle, Not a Fizzle

You’ve probably seen this: You’re sitting through a great presentation that goes into a Q&A and then abruptly ends on a low note with, “Well… I guess there are no more questions. Thanks for coming.” Cue the awkward silence and scattered applause.

There’s a better way. Instead of saving the Q&A for the very end, place it just before your conclusion. Why? Because the final moments of your presentation are what your audience will remember most. Ending with a solid conclusion allows you to reinforce your message, reenergize the room, and leave a lasting impression.

Here’s how it works:

  1. Deliver the main content of your presentation.
  2. Open the floor for questions—engage, clarify, and interact.
  3. Once the questions wrap up, smoothly transition into a brief, powerful conclusion.

By doing this, you ensure your talk doesn’t end on a hesitant note but with confidence, clarity, and purpose. End with a sizzle not a fizzle.

Congrats to the Grads!

A standing ovation for the newest graduates of Paul Barton’s public speaking course! Congratulations to each of you—we’re incredibly proud of your hard work and progress. You’ve developed an impressive range of communication skills, culminating in the ultimate challenge: a high-stakes impromptu speaking exercise. Wishing you continued success and confidence as you carry these powerful tools into your careers.

Mastering public speaking is a gateway to countless opportunities. It’s how you secure that dream job, earn promotions, win over clients, gain project approvals, and successfully share your ideas. Beyond professional success, strong communication skills foster confidence, which can significantly enrich your personal life and relationships.

In today’s competitive business environment, effective speaking and presentation skills aren’t just useful—they’re essential.

Pushing Out of Your Comfort Zone: Ongoing Journey in Public Speaking

Michele Trent, our very own public speaking coach extraordinaire, is taking impromptu speaking to a whole new level in a Toastmasters competition. Pushing out of your comfort zone is an ongoing journey in public speaking. Read more about Michel’s journey

Have you ever been in a meeting and had the boss turn to you and say, “Give us an update on that project you’re working on.” Yep, many business presentations are impromptu and mastering that skill will make you a rising star.

 

 

 

5 steps to eliminating those “ums” and “ahs”

Excessive filler noises—like “um,” “uh,” “you know,” and “like”—can chip away at your credibility and distract from your message during public speaking and business presentations. Reducing these noises can help you sound more confident and be a more polished presenter.

Here are five steps to eliminate them:

Step 1: Awareness. The next time you’re speaking on an online meeting, record yourself on your phone and listen back to identify your filler words, their frequency, and when you tend to use them most. Simply recognizing them can drastically improve your delivery.

Step 3: Embrace the pause. Train yourself to pause instead of filling space with noise. Give your audience time to reflect on what you’re saying. It gives your words more power. Pause before and after making an important point. Pause after asking a thought-provoking question. Pause between sentences. Understand that silence is golden.

Step 4: Slow down your speech. Rushing your speech increases the chances of using fillers as your brain tries to keep up with your mouth. Speaking at a deliberate, relaxed pace gives you more control over your words.

Step 5: Practice—a lot. As you become more familiar with your content, you won’t have to try so hard to remember what comes next, and most filler sounds will disappear.

With mindful preparation and practice, you can break the filler word habit and become a speaker who turns heads, wins hearts and gets results.

Professional Development

We recently presented our “Speak Up and Stand Out” presentation skills workshop as a professional development track at the American Cotton Shippers Association conference at the Phoenician Resort in Scottsdale. Leveling up your presentation skills is a worthy investment that will pay off for the rest of your career.

Stop Giving Speeches!

Here’s the secret to great business presentations: Stop giving speeches. No, really. Speeches make you nervous and they bore your audience. Discover what to do instead in this guest blog I wrote for the amazing Dan Ram. It was an honor to collaborate with him on this message.

TAKE ME TO THE BLOG